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Landlord Gas Safety Certificate and Boiler Service

As a landlord, it's your responsibility to ensure that all gas appliances chimneys, flues and chimneys are inspected every year. The law also requires that you give a copy of the check to your tenants.

If the engineer considers an appliance or installation to be immediately hazardous, they will ask permission to shut off the gas supply and recommend that inspection hatches be installed.

What is a Gas Safety Certificate (GSC)?

A gas safety certificate issued by a landlord is an official document that proves that all gas appliances and flues that are in the property that is rented have been checked by a qualified gas engineer. Landlords must arrange a gas check for each rental property they own at least once per year. The inspection is conducted by an Gas Safe registered engineer and makes sure that all of the pipework, appliances, and flues are in good working order and that they are in compliance with the safety regulations.

The law also requires landlords to provide tenants with a copy CP12 Gas Safety Certificate, (Gas Safety Record), following each annual inspection and test for gas safety. This must be given to current tenants within 28 days of the Gas Safety inspection and given to any new tenants at the start of their lease.

CP12 is an abbreviation used for the CORGI Proforma 12 which was employed by the Council for Registered Gas Installers (CORGI) before being replaced by the Gas Safe Register in 2009. The form lists the date of the last gas safe installation certificate inspection and test as well as the results of these, any issues or actions that need to be addressed, and the name of the person who conducted the check.

The engineer will give advice in the event that the Gas Safety Check reveals any problems with the gas appliance. This will include what needs to be corrected so that it is safe for use. If an appliance is deemed to be immediately dangerous or Abnormally Lethal the gas supply will have to be turned off until the problem has been solved.

It is a crime to a tenant who refuses to let the gas safety test to be carried out. A landlord can apply to the courts for an injunction should it be necessary, but it is usually much easier to send a clearly worded letter explaining the reason why the checks are carried out and what they will involve. This should make a tenant more hesitant to allow access and, if otherwise, the landlord could need to consider starting the process of eviction.

How often should I obtain a Gas Safety Certificate?

The landlords and letting agencies are required by law to carry out an annual gas safety check on all flues and gas appliances that they supply to tenants. This is to ensure that the equipment is safe to use and that there are no gas leaks in the property. Gas inspections are a crucial obligation for landlords and they must ensure they are carried out by a certified engineer.

The Gas Safety Certificate, formerly known as the Gas Safety Check Record, is a legal document which affirms that an engineer has completed a gas inspection in the last 12 months. It is issued to the landlord and must be given to the tenant as proof of the safety of the gas supply. It is valid for 12 months and needs to be renewed each year.

A landlord who is unable to provide an Gas Safety Certificate for their tenants could be penalized. It is therefore crucial for landlords to have their Gas Safety checks carried out at a timely basis and to keep a copy of the documentation in the event that a tenant asks for it.

It's also a good idea for landlords to install inspection hatches on all gas appliances so that the engineers can easily access them for annual inspections. If the appliance is deemed to be at risk during an inspection, the engineer will formally categorise it as such and shut off the boiler and suggest that tenants not to use it until the inspection hatch is installed.

The landlords should also ensure that they give tenants a minimum of 24 hours notice prior to when they are allowed to enter the property to conduct Gas Safety checks. This allows tenants time to plan their inspection and request permission if needed. If a tenant refuses entry to the engineer, the landlord must explain why this is necessary and what happens in the event that the tenant refuses. If the tenant refuses to allow the engineer entry, the landlord could consider evicting the tenant under section 21 of the 1988 Housing Act.

What happens if I don't receive a Gas Safety Certificate?

In short it is the landlord's legal obligation to ensure their property has a valid gas safety certification before tenants move into. Failure to do this is an offense that could result in landlords being charged and liable to heavy fines. The regulations require that landlords are required to provide copies of the gas safety records to their tenants upon request.

Gas Safe registered engineers must visit the rental home of the landlord to conduct an inspection of the gas supply to all gas appliances. During the inspection, a Gas Safe registered engineer will note any problems that could pose a risk to tenants. They will then issue the CP12 gas safety document, that is also known as the Landlord Gas Safety Record or a Gas Safety Certificate.

This is a crucial document that every tenant must get a hold of and keep. It contains information on the gas installations in the rental property as well as information about when they were last tested and their expiry dates. It can help tenants identify issues with their appliances and installations and make sure they are aware of how to contact the Gas Safe Engineer to have them tested.

Landlords are required to provide their new and current tenants with a gas safety report within 28 days of the engineer's visit to their property. The landlord is also required to provide the copy of CP12 at the beginning of the lease. Landlords that fail to provide the copy of the gas certificate may be prosecuted and could face unlimited fines or six months in prison.

Additionally, landlords should ensure that their properties have working carbon monoxide alarms. They can also arrange for them to be tested every month. If the alarm is not functioning, the landlord has to repair it. The rules for this apply to council, private, and housing association landlords, as well as to licensable houses of multiple Occupation (HMOs).

In June 2017 in June 2017, the High Court decided that it was illegal for landlords to issue Section 21 notices if they did not provide their tenants with a valid gas safety certification. The ruling was based on the law that requires landlords with assured shorthold tenancies to have an official gas safety certificate for their property before tenants move in.

How do I obtain a Gas Safety Certificate?

Landlords are required by law to ensure that the gas appliances, flues and pipework within their properties are safe for tenants. This is covered by the Gas Safety (Installation and Use) Regulations 1998. In order to comply with the regulations, landlords are required to arrange annual gas checks on all the gas appliances and flues they supply for use in the building. This is referred to as a CP12 gas safety certificate. It must be filled out by a certified Gas Safe registered engineer after each inspection.

It is also an excellent idea for landlords to look into having a boiler service carried out in conjunction with the CP12 inspection, since this will help ensure that all the gas appliances are working in a safe and efficient manner. Gas engineers can offer the combination CP12 inspection and boiler service at a reasonable price. They will inspect the seals on boiler burners and look for leaks and cracks in the flue system, clean the heat exchanger and carry out general maintenance.

The CP12 is sometimes called "landlord's gas safety certificate", although it is actually called the Gas Safety Record Documentation. It contains the results of all safety checks and details of any actions or problems that need to be addressed. Landlords are required to give tenants a copy of the CP12 document within 28 days of the Gas Safety check being completed.

It's important that landlords or letting agents only permit Gas Safe registered engineers to access the property to conduct safety inspections and maintenance. It is essential to inform tenants on the importance of giving gas engineers access to their property and explain that the engineer's presence is necessary to safeguard them from carbon dioxide poisoning. If the tenant is reluctant to permit access, it's the landlord or letting agent's responsibility to clarify the legal obligations in writing, and follow with a visit to the property to force entry if necessary.

Tenants should always ask to see a gas safety certificate check Safe ID card from the engineer before entering the premises to ensure that they are properly qualified to work on your home's gas systems and are able to complete the gas safety inspection efficiently and effectively. It is also important to know that a gas engineer can legally shut off defective equipment or shut off your gas supply if needed.